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Becoming a smarter PA – 3 Simple Steps

Being a PA requires a strong, proactive individual. A great PA must have the ability to keep calm in difficult situations and will need to be resilient. Your mind will need to be in the zone, you cannot let anything slip. Your job is to make your boss’s job that little bit easier – by keeping on the ball and demonstrating a positive mental attitude, you will be able to work to your full potential. You will be a smarter PA!

Step 1 – Positive Mental Attitude Your boss does not want a negative member of staff getting everybody else down. Make sure you are giving off great energy to those around you and be the person they could not imagine losing. Never let yourself get wound up or upset by others or even by situations. When a stressful or difficult situation arises, take a deep breath and conquer it head on. One thing that will get you down is by putting a 800 x 600 pixel Tiger logo (3)situation off. Allocate time to take on a situation. Break down the task to ensure that you are covering everything required. Always be prepared for the worst case scenario. Have the ‘what if’ thought in the back of your mind. This way you will be able to take on any problem quickly and effectively. Do try to keep your desk clear and clean. This will enable you to stay focused, avoid stress and most importantly, you will not lose any important documentation that you may require.

Step 2 – Over Time Do not be afraid to work out of your contracted hours. Make the effort to work late. By doing this you will avoid any potential stress which may incur the following day. Most companies supply their employees with a work phone. Make sure you use it! Check your emails in the evenings and on the weekends and if you can do anything out of the office, do it. It will lessen your work load when you next walk into the office. By spending ten minutes going through emails, you will be constantly ahead of the game and will keep you in the know. As a PA, you need to be steps ahead of your boss. By giving a little extra in the way of over time, you will be able to provide your boss with answers without a second thought.

Step 3 – Relax  A hard working Personal Assistant should allow find to breathe. Make time to relax and do the things you enjoy most. No matter how much of a workaholic you are, never exhaust yourself. By having some ‘me time’, believe it or not, you will be more relaxed in the work place and will be able to work more effectively. Give yourself something to look forward to. Book days off or even a holiday. This way you will have something to work towards and to look forward to. Ensure you allow time to get early nights. Settle down early, read a book, and most importantly let your mind rest.

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